SOP-Async sample

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Process: Close monthly Stripe payouts into QuickBooks
Role: Fractional CFO
Outcome: Fees separated; exception list ready before month-end close.

# SOP: Close monthly Stripe payouts into QuickBooks (multi-entity)
**Language:** EN  
**Role:** Fractional CFO / Ops lead (asynchronous, no Zoom)  
**Tools:** Stripe Dashboard, Stripe CSV exports, Google Drive, QuickBooks Online, Slack, Notion  
**Estimated time:** 75–110 minutes per entity per month (first month longer)  
**Version:** 1.0 (automatic draft — edit before training staff)

## Purpose
Every Stripe payout week is reflected in QBO with fees separated, mismatches logged, and a one-page exception list ready for the bookkeeper before month-end close.

## Definition of done
- [ ] (criterion 1)
- [ ] (criterion 2)
- [ ] (criterion 3)

## Steps
1. **(Step 1)** — (detail; attach screenshots if needed)
2. **(Step 2)** — …
3. **(Step 3)** — …

## Exceptions
| Situation | What to do |
|---|---|
| | |

## Common mistakes
| Mistake | How to avoid |
|---|---|
| Importing payout rows as sales | |
| Mixing Fee into Amount | |
| Skipping refunded charges | |
| Using Balance CSV when Payments CSV was required (or vice versa) | |
| Not spot-checking currency conversion rows | |
| Leaving customer email PII in shared folders | |

## Operator notes (from intake)
Entities: US LLC + GT branch. Bookkeeper is part-time. Must work fully async. Escalate if fee delta > $2.00 vs Stripe.

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# Onboarding checklist — Close monthly Stripe payouts into QuickBooks (multi-entity)

## Day 1
- [ ] Read full SOP
- [ ] Watch 1 live run (or recording)
- [ ] Run once and send result to reviewer (async)

## Week 1
- [ ] Complete N supervised runs
- [ ] Review common mistakes
- [ ] Optional 5-question quiz

## Verification questions (optional)
1. …
2. …
3. …
4. …
5. …